Understanding Capture Statuses
This article is a list of all the status types and a chart with information for each sub-status.
Every activity record processed by Capture is attributed a status post processing. A status indicates the state of an activity record so that you can understand what happened with a particular activity record. For example:
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Was a match found?
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Was the activity record synced to Salesforce?
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Were there any errors?
An activity record will also have a status and a sub-status:
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Status - There are a total of 7 Statuses (Sync Success, Sync Error, No match found, Requires review, Preview Success, Preview Failed, Partial Success)
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Sub-Status - This provides additional information about why an activity record has a specific status.
Here's how statuses and sub-statuses look in Capture (the two centered columns with the green checkmarks):

Read on for details on sub-statuses and statuses.
Activity Logging Status and Sub-statuses
Preview Success
This status shows when activity record has been matched to an account or opportunity in Preview Mode and is expected to be synced to Salesforce when in WRITE_TO_CRM mode.
Note: In the left column below, statuses that involve Conversation Intelligence data only apply to users with both Copilot and Clari. If you don't have both, then you won't see Conversational Intelligence statuses.
Sub-statuses
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Activity Match found
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This activity has been matched to a unique account / opportunity.
What does this mean in Preview mode? Capture has found an account or opportunity matching for the activity. When we switch to WRITE_TO_CRM mode, all activities with this status will be written back to Salesforce.
What does this mean Write To CRM mode? Not expected to be present on the grid.
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Activity ready to be processed
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Clari identified this activity as one for which Clari will attempt to associate with an account or an opportunity.
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Activity associated with lead
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This activity is associated with a lead that is present as its participant.
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Activity Identified with Conversational Intelligence data
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This activity is matched to a unique account / opportunity, and the configured CI data has been associated with it.
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Activity Identified without Conversational Intelligence data
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This activity has been matched to a unique account / opportunity, but the configured CI data has not yet been associated with it.
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Activity associated to a lead with Conversational Intelligence data
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This activity has been associated with a lead that is present as its participant and the configured CI data has been associated with it.
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Activity associated to a lead without Conversational Intelligence data
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This activity has been associated with a lead that is present as its participant and the configured CI data has yet not been associated with it.
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Sync Success
The activity record has been matched to an account and opportunity and synced to Salesforce successfully.
Sub-statuses
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Synced to Account
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This activity has been associated with an account and written to your Salesforce
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Synced to Opportunity
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This activity has been associated with an opportunity and written to your Salesforce
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Activity synced to Lead
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This activity, which was associated with a lead who is present as a participant, has been successfully written to your Salesforce
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No Match Found
The activity record does not have an account or opportunity match or it already exists in customer's CRM. This should be understood as expected behaviour. as the output is determined by configuration settings chosen by the customer.
Sub-statuses
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No Account Found with matching external domain
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There is no account/opportunity in customer’s Salesforce that has the external domain present on the activity
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No match found for the configuration
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Based on the configuration set for the customer, no match could be found
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Salesforce character limit exceeded
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This activity was not written to Salesforce since it exceeded the character limitation on one of its fields
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Blocked participant found
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This activity was not written to Salesforce as a configured blocked participant was found present
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Participant not found
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This activity was not written to Salesforce as a configured participant was not found present
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Cancelled meeting
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This meeting was cancelled and hence skipped from being processed
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Activity already exists in Salesforce
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This activity already exists on your Salesforce
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Sync Error
Capture attempted to write back a matched activity record to Salesforce but it returned a technical error.
Sub-statuses
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Synced failed
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This activity was not written because of an error encountered on Salesforce
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Activity sync to lead failed
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This activity, which was associated with a lead who is present as a participant, has not been written because of an encountered an error on Salesforce
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Requires Review
Records that require review by customers.
Sub-statuses
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Owner not found in Salesforce
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This activity was not written to Salesforce as the identified owner of this activity does not seem to be present on Salesforce
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Owner not configured in Capture
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This activity was not written to Salesforce as the identified owner of this activity is not configured in Capture
What does it mean for the user to be configured for Capture? - This simply means - Capture is not intended to be running for this user.
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Owner not registered in Clari
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This activity was not written to Salesforce as the identified owner of this activity does not seem to be registered or provisioned in Clari.
As part of troubleshooting, in case activities of a specific user(s) have this status - ensure that they are provisioned/registered in Clari
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Activity sharing is disabled for identified owner
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This activity was not written to Salesforce as the identified owner of this activity has disabled activity sharing in Clari for their activities.
As part of troubleshooting, in case activities of a specific user(s) have this status - ensure that Activity Sharing is enabled for them.
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Preview Failed
An error was encountered while processing in Preview mode.
Partial Success
This activity has been associated with an account and written to Salesforce. While doing so, we encountered an error because of which the participants have not been logged to the attendees field.
Sub-statuses
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Synced to Account without participants
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This activity has been associated with an account and written to your Salesforce.
While doing so, we encountered an error because of which the participants have not been logged to the attendees field.
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Synced to Opportunity without participants
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This activity has been associated with an opportunity and written to your Salesforce.
While doing so, we encountered an error because of which the participants have not been logged to the attendees field.
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Preview Success
The activity record has been matched to an account or opportunity in Preview mode and is expected to be synced to Salesforce when in WRITE_TO_CRM mode.
Sub-statuses
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Contact identified
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This contact does not exist on your Salesforce and has been identified by Capture to be written back.
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Existing lead found
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An existing lead has been found on your Salesforce for this email address.
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Lead ready for conversion
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Intermediate state specifying lead is identified and filters for lead conversion enhancement are satisfied.
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Lead not ready for conversion
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This record has been identified as an existing lead, and while the filter configured for this record has been met, the configured time limit has not been reached too. So, this record will be reprocessed until the condition is met or the time has expired.
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Sync Success
The contact has been written to Salesforce successfully.
Sub-statuses
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Contact synced
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This contact has been successfully written to your Salesforce.
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Lead converted to a contact
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The lead found on your Salesforce for this email address has been converted to a contact.
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No Match Found
The activity record does not have an account or opportunity match or it already exists in your CRM. This is expected behavior as the output is determined by configuration settings chosen by your Clari Admin.
Sub-statuses
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Contact already exists in Salesforce
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This contact already exists on your Salesforce.
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Contact already exists on another account
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This email is already associated with a different account on your Salesforce.
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No match found for the configuration
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The activity in which this email was present could not be associated with an account that is owned by one of your organization's participants present on it.
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No Account Found with matching external domain
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The activity in which this email was present could not be associated with any account that matched the customer's domain.
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Multiple matching accounts found
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The activity in which this email was present was associated with more than one account which you do not allow as per the configuration.
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Invalid first name
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The first name of this contact is found to be invalid.
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Invalid last name
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The last name of this contact is found to be invalid.
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First name not found
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The first name of this contact is not found.
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Last name not found
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The last name of this contact is not found.
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Title not found
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A title for this contact is not found.
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Opportunity not found
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This record will not be written to your CRM system as it does not have any opportunity associated with it, which results in the opportunity association condition failing.
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Lead conversion criteria expired
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The filters setup for Lead Conversion have not been satisfied within the configured time period.
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Lead not satisfying conditional filter
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The filters setup for Lead Conversion have not been satisfied.
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Configured title not found
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This record does not have the required title value which qualifies it to be written to your Salesforce.
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Opportunity not found
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This record will not be written to your Salesforce because it does not have any opportunity associated with it—which resulted in the opportunity association condition to fail.
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Sync Error
Capture attempted to write back a matched activity record to Salesforce but it returned a technical error.
Sub-statuses
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Sync Failed
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This contact was not written to your CRM system because of an error encountered on your CRM system.
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Lead conversion to Contact failed
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When converting the lead found on your CRM system for this email address, an error was encountered on your CRM system.
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Requires Review
Records that require review by customers.
Sub-statuses
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Owner not configured in Capture
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The owner of this record is not configured in any of the persona configurations of Capture.
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Owner not a registered user in Clari
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The owner of this record is neither registered nor provisioned in Clari.
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Preview Failed
An error was encountered while processing in Preview mode.
Sub-statuses
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Lead identification error
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An error was encountered when identifying existing leads for this record.
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Contact identification error
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An error was encountered when Capture was trying to process this contact.
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Learn More
And that's a wrap for Capture Statuses! For a general overview of Capture, check out this article.